Airstream Rentals - Terms and Conditions

A. Definition of Terms

A.1 - ‘TheOwner’ is Airstream Rentals and its successors.

A.2 - ‘TheRenter’ is the company, firm or persons specified in the rental contract, including their successors or personal representatives.

A.3 - ‘Equipment’ includes all Airstream trailers, accessories and equipment that the Owner agrees to rent to the Renter.

A.4 - The ‘Period of  Rental’ is the date and time commencing with arrival of the equipment on site and ending with the date and time of removal of the equipment as specified on the booking form completed by the Renter and submitted to the Owner.

A.5 - The ‘Contract’ is the agreement entered into by the Renter and the Owner on submission of the Airstream trailer booking form and receipt of payment of invoices subsequently raised.

B. Extent of  Contract

B.1 - No conditions or warranties other than specified herein shall be implied or deemed to be incorporated to form part of the Contract.

C. Availability of Equipment

C.1 - All Airstream trailers and other equipment are offered subject to availability at the date of receipt of the completed booking form and acknowledgement of the booking form by the owner. No liability is accepted should equipment not be available through circumstances beyond the Owner’s control.

D. Consents, Licenses, Permits or Permissions for Exhibitions/Events/Merchandising Airstream Trailer Venues

D.1 - The Renter shall be responsible for obtaining all permissions, consents, permits and licenses required for the site to be occupied by the equipment under any statute, regulation or by law and comply with any conditions imposed in respect thereof.

E. Deposits, Charges and Payment Terms

E.1 - The rental charges under the Contract will be paid punctually by the Renter in accordance with the Owner’s invoice terms. In the event of late payment, the Owner reserves the right to charge interest in accordance with current Irish legislation.

E.2 - On receipt of the booking form, the Owner will charge the Renter 50% of the total hire charge, with 50% payment required prior to the start of the rental period.

E.3 - No deduction or allowance shall be permitted from the rental charges in respect of any period where the Equipment is not to be used by the renter, except where expressly agreed by the Owner.

F. Period of  Rental

F.1 - Rental periods for Airstream trailers are classed as short-term or long-term. For example, a two-day show will be classed as short-term rental. Periods of long-term rental will be measured in weeks. The minimum period of short-term rental is one day. The minimum period of long-term rental (for which discounts apply for Airstream trailers is 4 weeks).

F.2 - All rental periods for Airstream trailers include delivery to site at the beginning of the rental period and collection from site at the end of the hire period. Any additional callouts after the rental period has started will be charged at rate of €75+ per hour +€1.00 plus VAT per mile with all journeys starting and finishing at the Owner’s premises, unless previously agreed.

F.3 - The Owner will deliver the equipment to the site designated by the Renter on the first day of rental and will collect the equipment from site on the last day of rental, at the times specified on the booking form.

G. Access to Site and Delivery

G.1 - The renter is responsible for ensuring the suitability of the site and access for the Airstream trailer and any costs arising from the unsuitability of the site or access are chargeable to the Renter. Details of a suitable access route for delivery are to be provided by the Renter, with unrestricted entry and approach, and described fully on the trailer booking form.

G.2 - The Renter is required to provide details of the pitch and surface on which the Airstream trailer will be sited on the booking form.  If the site is not as described any costs arising are chargeable to the renter.

G.3 - A maximum of two hours is allowed from arrival in the vicinity of the site for setting up and positioning the trailer. Should the driver be delayed on site due to incorrect information, any additional costs arising are chargeable to the Renter at a rate of €50 plus VAT per hour.

H. Suitability and Delivery in Good Order

H.1 - The Airstream trailer and any associated equipment shall be deemed to be in good order and in accordance with the Renter's satisfaction unless notification is received on the day of delivery.

H.2 - No warranty is given that the equipment or site is suitable for the purposes of the Renter.

I. Connection to Mains Services

I.1 - Connection and disconnection of the Airstream trailer to mains electricity services on site are the responsibility of the Renter and must be performed by a competent operative.

I.2 - All electrical equipment hired as part of the contract and specified on the booking form will be PAT tested prior to delivery.

I.3 - All Airstream trailers are subject to an annual electrical certificate, an electronic copy of which can be provided on request to the Renter or event organiser.

J. Security

J.1 - The Renter shall be responsible for the security of the site and for securing the equipment provided under this agreement overnight and when it is left unattended.

J.2 - The Airstream trailer will be secured on delivery by the Owner using a hitch-lock and wheel clamp which should not be removed or tampered with by the Renter - any costs arising from loss or damage to the equipment due to the Renter removing or tampering with security equipment whilst the trailer is on site will not be covered by the Owner’s insurance and are chargeable to the Renter.

K. Cleaning, Maintenance, Care and Alterations

K.1 - The Owner will clean the equipment prior to and between each period of rental and deliver the equipment in a clean and fully working condition.

K.2 - The Renter shall be responsible for maintenance and safe custody of the Airstream trailer following delivery to site and for ensuring the Airstream trailer is in good and clean condition on the completion of the hire period.   If the trailer is damaged or requires additional cleaning this will be charged to the Renter.

K.3 - No alternation or modification to the Airstream trailer or associated equipment will be carried out without the prior express consent of the Owner. Nothing may be fixed to the exterior

of the trailer, and interior fixings should be agreed in advance with the Owner. Any additional cleaning costs arising from internal or external fixings are chargeable to the Renter.

K.4 - In the event of equipment damage or malfunction, the Owner must be informed immediately in order to arrange for a site visit. Any damage or malfunction caused by misuse, neglect or vandalism by agents of the Renter will be chargeable to the Renter.

K.5 - In the event of severe weather conditions, including wind, frost, snow, hail, heavy rain and storms, the Renter will take action to minimise damage to the equipment.

K.6 - No equipment or accessories, including padlocks, fixtures, fittings, furniture or decorations may be removed from the trailer. Replacement of items removed will be chargeable to the Renter.

K.7 - The Renter shall ensure that the equipment is cleaned and maintained during the hire period and is available for collection at the end of the hire period in a good and clean condition.

L. Inspection

L.1 - The Renter shall allow the Owner to have reasonable access to the equipment at all times to inspect, test, replace or repair.

M. Ownership

M.1 - The Renter shall not sell, mortgage, charge, pledge, part with possession of or otherwise deal with the equipment. Ownership of the equipment remains at all times with the Owner.

N. Sub Let

N.1 - If the Renter sub-lets to a third party with the agreement of the Owner, the Renter shall not assign his rights hereunder and at all times remains subject to the terms of the agreement, not the third party.

N.2 - If the Renter sub-lets to a third party, the Renter remains responsible for any loss or damage to the equipment

O. Liability

O.1 - The Owner accepts no liability or responsibility for, and the Renter will indemnify the Owner against all claims for the injury to persons or loss or damage to property however caused unless it be proved that such injury or damage was caused by the Owner’s negligence.

O.2 - The Owner accepts no liability or responsibility due to or arising from loss or damage to the Renter’s property left on the equipment or the equipment becoming unusable through any cause whatsoever whilst in the custody of the Renter, except through the Owner’s negligence.

P. Insurance

P.1 - The Owner shall provide insurance for the Airstream trailer whilst being towed and secured by the Owner on site.  Any movement or towing of the trailer once in the Renter's possession and sited by the Owner is prohibited unless expressly approved by the Owner and subject to insurance cover by the Renters/towing vehicle insurance and is not the responsibility of the Owner.

P.2 - Insurance for loss or damage to the equipment only applies specifically to equipment listed within the booking form and delivered by the owner and does not include any equipment provided by the Renter or the Renter’s sub-contractors.

Q. Complaints

Q.1 - Where the Renter has reason to complain about the services received or condition of the equipment which cannot be addressed through informal communication by telephone, the Owner must be notified in writing at the earliest opportunity.

Q.2 - The Owner will respond to the complaint within 2 working days of receipt of written notification and will use his best endeavors to resolve the problem to the satisfaction of the Renter. In the event that satisfaction cannot be mutually agreed, the matter shall be referred to an independent third party to adjudicate on behalf of the parties.

R. Cancellation of booking

R.1 - The Contract will be automatically terminated in the event of non-payment of invoices raised by the Owner, or by breach of the Contract.

R.2 - If for reasons beyond the Owner’s control it is necessary to cancel a rental booking due to non-availability of the equipment required, the Owner will return all monies paid by the Renter or offer an alternative rental period or alternative equipment.

R.3 - For 2026 bookings only, if the Renter cancels the booking with more than 30 days’ notice, there will be a 50% rental charge and the Owner will return the balance monies paid by the Renter.

R.4 - For 2026 bookings only, if the Renter cancels the booking with less than 10 days’ notice, a 100% charge will be applied.

R.5 - If the event is cancelled either by the Renter or the show/event organiser after the Owner has delivered the trailer and/or equipment to site (for example in the event of cancellation due to extreme weather conditions), then the full rental cost is payable.

Contact Us

Address: Airstream Rentals, Unit E2, Network Enterprise Park, Kilcoole, Co. Wicklow. Eircode: A63 TY77

Call Spencer: 087 255 9116

Call Alan: 087 257 6929

Office: 01 295 7522

Email: hello@airstreamrentals.ie